Real Estate Executive Assistant
WANTED: Real Estate Executive Assistant
Investment Real Estate Team within Keller Williams
13274 Fiji Way, Ste 400
Marina Del Rey, CA 90292
We are comprised of a dynamic group of professional commercial real estate agents dedicated to realizing each client’s real estate goals. With thorough market analysis and superior transactional services, we have a long successful track record of helping to promote and protect our clients’ real estate wealth.
Our mission is to create a first-class experience for all of our clients and we are seeking an Executive Assistant team member who is passionate about helping us reach our objectives to support and grow our team.
The ideal candidate will have experience in administration in real estate; however, this is not a requirement in order to be qualified. Potential recruits must be able to naturally organize and prioritize daily tasks with minimal. Additionally, excellent communication and client service skills are a must.
We are seeking someone who adheres to the highest ethical standards, possesses impeccable attention to detail and exhibits an exceptionally professional manner. If you have the gift of hospitality, thoroughly enjoy interacting with others and have an amiable, outgoing and pleasant demeanor, we look forward to hearing from you. We are searching for a person who genuinely desires to help others, takes pride in their quality of work and also has the ability to multi-task and solve problems.
There is an opportunity for advancement for someone who desires to contribute to the growth and refinement of the organization they work with. This is an excellent opportunity to contribute to the growth of an organization while advancing along with it.
RESPONSIBILITIES:
- Build, implement, and manage all systems for Sellers and Buyers, lead generation and data based management
- Oversee all listing files and listing marketing
- Provide executive assistant type support such as calendaring, organizing and scheduling showings/inspections
- Prepare and organize paperwork with accuracy and attention to detail
- Prepare marketing materials
- Work accurately and to strict deadlines
- Monitor our Transaction Coordinator’s management of contract to closing process
- Must be professional, well-spoken with reliable transportation and tech and savvy
- Take day to day office tasks away from agent, organizing workflow and reducing inefficiencies
- Oversee business development and prospecting, always looking for new ways to generate business
- Onboard new agents to our team
QUALIFICATIONS:
- Must be highly organized
- Tech Savvy: able to learn new programs (e.g. MLS, WinForms, DocuSign, etc.)
- Strong computer skills: MS Office, especially MS Excel
- Experience in email marketing
- Strong verbal and writing skills
- Attention to detail – high level of accuracy with documents
- Strong time management skills
- Flexible in daily routine; ability to prioritize, multi-task and manage shifting responsibilities
- Complete professionalism and discretion with confidential information, with clients and colleagues
COMPENSATION:
Negotiable per hour depending on responsibilities